Owners FAQ

How To Get The Most From Your Timeshare Ownership

The Cove at Yarmouth offers its timeshare owners many vacation options. In order to take full advantage of the week(s) you own, you need to understand how you can use it to your best advantage.

Each Owner has an account number which coincides with the unit and week purchased as reflected on your Ownership Deed. Your account number will be prefixed by the letter of the season you own. The letter on the end of your account # indicates what year(s) you have usage. (i.e. A=Every Year, E=Even Years, O=Odd Years)

For Example:

Account F24020O
Would mean:
F means Prime Float
240 would be the Unit #
20 would be the Week #
O odd year owner

Account H32646A
Would mean:
H means Holiday Float
326 would be the Unit #
46 would be the Week #
A would mean that these
owners come every year

Account X12332E
Would mean:
X mean Fixed
123 would be the Unit #
32 would be the Week #
E even year owner

WE URGE YOU TO REQUEST EARLY!
YOU CAN REQUEST RESERVATIONS BE MADE TWO (2) YEARS, TO THE DAY, IN ADVANCE

The owner can give (3) choices of weeks, along with the room type and location preference. Please keep in mind that our check in days are either Friday to Friday or Sunday to Sunday.Fixed owners have the same unit and week each year. No reservation requests are needed for Fixed owners.Holiday Float season runs from week 1 through 13, and again in weeks 45 through 52 during the calendar year. Prime Float season runs from week 14 through 23 and again in weeks 36 through 44. You CAN ONLY REQUEST WEEKS IN YOUR SEASON and reservations will only be made with the correct requested weeks. So while making your reservations in writing, make sure the week you are requesting is in your season.

If you plan to stay at The Cove at Yarmouth, that’s all there is to do; don’t forget to mark your calendar!

But I don't want to stay at the Cove, I want to exchange (deposit) and go somewhere else

Exchange (deposit)
BUT I DON’T WANT TO STAY AT THE COVE…
I WANT TO EXCHANGE (DEPOSIT) AND GO SOMEWHERE ELSE…  ONCE YOU HAVE MADE YOUR RESERVATION AT THE COVE, you may decide to Deposit (or Exchange) your week with an Exchange Company (RCI or II). That means you are going to exchange your week here at the Cove for one at a different resort or for a different season at the Cove.Please remember , BEFORE YOU DEPOSIT YOUR WEEK WITH AN EXCHANGE COMPANY, YOUR MAINTENANCE FEES FOR THE YEAR YOU ARE DEPOSITING MUST BE PAID. You can always prepay your maintenance fees either over the phone or on line.In order to Deposit (or Exchange) your week, you must have the Reservation Number, Arrival Date and Unit Number. Your membership with the exchange company must be up to date, and membership must be paid in full. Once your week has been deposited with the exchange company, you will have two years to the date to use it. For example, if you deposit 11/20/06, you have until 11/20/08 to travel against that week deposit. Travel has to be completed by 11/20/08. When exchanging with either exchange company, there will be an exchange fee whenever an exchange is confirmed.

If Depositing (or Exchanging) your week with your exchange company is what you decide to do , DO NOT HESITATE , THE EARLIER YOU MAKE YOUR RESERVATION AT THE COVE AND DEPOSIT IT WITH THE EXCHANGE COMPANY, THE BETTER YOUR CHANCES ARE THAT YOU WILL BE ABLE TO GO ON THE TRIP OF YOUR CHOICE!!

If you wait till the end of the year to make that year’s reservation, and then deposit your week with the exchange company that will be considered a Late Deposit (anything after 60 days prior to the arrival date of your reservation). That would mean that you cannot request your exchange company to make any reservations for you prior to sixty days of an arrival at another resort.

BOTTOM LINE , RESERVE YOUR WEEK EARLY AT THE COVE AND DEPOSIT EARLY WITH YOUR EXCHANGE COMPANY.

You want to rent out your week at the Cove!

Renting out your week
YOU WANT TO RENT OUT YOUR WEEK AT THE COVE!

This is an option for owners who may not be able to travel in any given year and do not wish to put their week up for exchange. The Cove has a program that allows owners to rent their use weeks out to the general public, or other timeshare owners on a nightly basis. The resort staff and VRI will make every attempt to rent out your unit, but there is no guarantee that all nights, or any, will be rented out. If you wish to rent out your unit, we must have your social security number and a signed rental agreement on file. If we do rent your unit, please keep in mind that some commissions and fees will be deducted from your GROSS rents to cover the costs incurred by the resort and VRI in renting your unit. Income from your rental will be reported to the IRS by VRI at the end of the year, in compliance with current law.

Types of Ownership

Types of Ownership
The Cove at Yarmouth has two types of Vacation Ownership:Fixed and Float.

Following is a description of both:

Fixed Ownership: (Prime and Holiday) This Ownership is during the summer months and runs from week 24 through 35.
Fixed owners own the same unit and week each year.

Float Ownership: (Prime and Holiday) Prime Float: This ownership runs from weeks 14 through 23 in the Spring and 36 through 44 in the Fall.
Prime Float Owners must submit a Reservation Request in writing via mail, internet, or fax, to reserve an Owner Use Week (Based on availability) within the Prime Float season. Holiday Float: This ownership runs from weeks 1 through 13 in the beginning of the year and 45 through 52 at the end of the year. Holiday Float Owners must submit a Reservation Request in writing via mail, internet, or fax, to reserve an Owner Use Week (Based on availability) within the Holiday Float season.

Your Owner Account Number

Your Owner Account Number
(Do you know your account number?) Each Cove at Yarmouth Owner has an account number, which coincides with the season, unit and week deeded. Use this account # when calling the Resort for reservations, billing inquiries or questions regarding your ownership.For marketing and mortgage purposes, you have a contract number. Your contract number is _________.

Account #
(Unit #)                     (Week #)           (Usage)

Fixed

X ___ ___ ___           ___ ___                  ___
Prime Float                               F ___ ___ ___           ___ ___                  ___
Holiday Float                          H ___ ___ ___             ___ ___                ___ The Cove at Yarmouth also has alternate year ownership. Having the letter “O” at the end of your account number identifies owners having odd year usage. Having the letter “E” at the end of your account number identifies owners having even year usage.

Holiday and Prime Float Owners: The unit and week number deeded to you are for deeding and inventory purposes only. (You do not actually own that specific unit and week). Float owners must submit a reservation request in writing via mail, internet or fax to reserve their owner use week. This must be done for each year you own, prior to depositing for exchange with II/RCI

The Cove at Yarmouth/VRI Programs

The Cove at Yarmouth/VRI Programs
The Cove at Yarmouth, in association with our management firm Vacation Resorts International, is pleased to offer the following programs to Owners who are current with all assessment fees:

Bonus Time: Available to reserve forty-five (45) days in advance of your stay. Availability is based on unused Owner space. Reservations are made through The Cove at Yarmouth by calling (508) 771-3666 . Bonus Time is only available to the owner or owners of record.

Vacation Time: Available to reserve fifteen (15) days in advance of your stay. Availability is based on unused Owner space at other VRI Resorts. Reservations are made through Central Reservations (866) 469-8222.

VIP Rate: Available to reserve up to one year in advance of your stay. Availability is based on any rental space available at The Cove at Yarmouth at 25% off the current, standard rack rate. Reservations are made through Central Reservations (866) 469-8222.

Day Use: When the Resort is under 95% occupied, an Owner may use the Resort amenities. Day Use is also permitted every Friday and Sunday from 10:00 am to 4:00 pm. Owners of record, utilizing Day Use, are allowed to bring two (2) guests, however, the owner must accompany their guests at all times, while using each and every amenity. Management reserves the right to restrict Day Use during heavy usage periods. Call The Cove at Yarmouth directly for availability. (508) 771-3666 ext. 646.

Owner Rental: An owner should always attempt to use or exchange their owner use week, however, if you choose to rent, you may contact the Rental Coordinator for Vacation Resorts International (508) 771-3666. The Rental Program is suggested as a “last resort”.

Exchange Companies
RCI RESORT CONDOMINIUMS INTERNATIONAL
II INTERVAL INTERNATIONAL
TRADING PLACES

Exchange Company Membership And Exchange Fees

Exchange Company Membership And Exchange Fees
Resort Condominiums InternationalMembership:

$89.00 per year or 3 years for $168.00Membership renewal 

(877) 874 – 3334 reference # 388270Exchange:

Domestic – $139.00
International – $179.00Interval International Membership:

$79.00 per yearExchange:

Domestic – $129.00
International – $149.00Membership renewal

(800) 843 – 8843 *** Exchange fees are as of 07/01/04 and are subject to change ***

Reservation Request Card Instructions

Reservation Request Card Instructions
1.) Please choose three (3) weeks within your ownership season, in order of preference. Check your use week calendar to be certain that the dates run Friday to Friday or Sunday to Sunday.2.) A check mark in this box indicates that you will accept an alternate check-in day within the same week as your primary choice.

3.) Please list any unit and location preferences you may have in this area. (Unit and location preferences are subject to availability).

4.) If you are not planning on visiting the Cove and wish only to deposit a week with your Exchange Company, simply complete this section. We will assign you the best week available and then deposit it for you with your Exchange Company. Please be sure to indicate the year you are requesting and the Exchange Company you use. All assessments for the year that you are depositing must be paid or prepaid prior to depositing your week with an exchange company.

5.) Please be certain to complete all owner information in this area including your owner account number.

Reservation Request Card

Reservation Request Card
Reservations can be made up to two (2) years in advance without prepaying your Maintenance Fee. If you will be vacationing at The Cove, please make 3 choices for your week assignment.RESORT USE 1st choice    Week #____ Dates: From______ to______ Year 20____

I will accept an alternate check-in day if my primary choice is not available.

2nd choice    Week #____ Dates: From______ to______ Year 20___

3rd choice    Week #____ Dates: From______ to______ Year 20____

I would prefer a Suite____               Townhouse____

EXCHANGE USE
(If you are not coming to The Cove and you want to deposit/exchange your week). Please deposit my week with II#______ RCI # ______. Prior to depositing with an exchange company, that year’s assessment must be paid or prepaid in full. All reservations are processed on a first requested, first reserved basis. Assessments must be current (not delinquent) before a request may be processed. If you become delinquent after you make this reservation, it will be cancelled and your access to your exchange company will be blocked.

PLEASE PRINT FULL NAME & ADDRESS CLEARLY FOR MAILING:

Owner’s Name _____________________________________

Owner’s Account #_________________________

Address_______________________________

City_________________State________________Zip____________

Signature______________________________

Home Number ( )_____________________